In our daily work and in life, we sometimes regret the things we wish we had done in advance more than the things we actually did.
The construction of a building is a process that takes time. At the beginning, there are many unknowns that gradually disappear. But these unknowns should resolve themselves in a positive way for the client. Here are some tips on how the client can reduce stress and costs, with the goal of implementing the construction project efficiently and sustainably.
1. Careful planning and preparation.
The current economic transformation in both the manufacturing and construction sectors forces us to develop new approaches and strategies.
We often limit the sustainability of buildings by focusing too much on costs. “What you sow, so you will reap.” We know that there is a significant amount of time between sowing and harvest. And this time must be used positively and sustainably, even in construction. Therefore, the life cycle of a property and the adaptability of building structures should be considered right from the planning stage.
Creating a realistic budget that considers all possible costs, including unexpected expenses, is essential. The construction project schedule must also be realistic. Construction schedules and drying times must be considered to avoid subsequent changes. This saves costs and reduces stress.
2. Define suitable project team.
For a construction project to succeed, a functioning project organization is crucial. Every project can be handled more successfully if the project organization mix is right. But who leads this project organization? Managing the project organization, regardless of whether the model consists of an architect and individual service providers or a general contractor, is part of the client’s specifications.
The architect plays an important role. Precisely because the architect is central to the successful planning of a construction project, he or she should be able to concentrate only on the tasks that are essential to him or her.
The use of a client representative as a hub within the project context eases the situation for the client and the entire planning team. Harmony within the planning organization reduces costs, as work can be carried out efficiently and specific client requirements can be formulated.
3. Communicate in a targeted manner
Effective and targeted communication is a key factor in successful construction projects. Who needs to know what and when?
To achieve this, roles within the project organization and their respective responsibilities must be clearly defined. Effective communication only works when sender and receiver are on equal footing.
Transparency is important so that all parties involved are regularly informed about the project progress.
Often, many emails are sent with “cc” to too many recipients, usually with the idea that “then everyone will know.” However, with this electronic flood of messages, one quickly loses track of what’s truly important. Here, too, less is more. Simple, short messages to the appropriate recipient increase effectiveness.
4. Reduce complexity
The synchronized orchestration of authorities, planners, contractors, tenants, etc. requires considerable experience and know-how. Oversights or even errors occur when things become too complex and the overview is lost. Too much and irrelevant information sent to the client at the wrong time can compromise project efficiency. The risk of stress increases if the necessary decisions are not processed according to the schedule.
The construction project should grow like a tree. From the solid trunk to the small branches, not the other way around. For the client, it makes sense to reduce complexity and risks by modeling the entire construction project into subprojects so that the necessary decision-making basis can be created. The client can maintain an overview with simple construction plans, simple schedules, and cost controls.
5. Involve a neutral partner on the client’s side
If the client has a clear goal in mind for their construction project, always has access to the essential information, and has a strong partner to filter information, they can make the right decisions. It’s important to ensure a clear and timely approach and set the course. This allows a construction project to be implemented successfully and stress-free.
Ideally, the client representative accompanies the construction project from the concept phase onwards, supporting the client as their right-hand man. This occurs in close coordination with the planning team. As a neutral authority, the client representative helps to challenge and refine ideas and goals. Furthermore, the client representative can suggest the use of alternative materials or methods that are more cost-effective without compromising quality. They can also incorporate energy-efficient technologies and construction methods, as well as sustainable and durable materials, into the planning team, which will save costs in the long run.
By applying these strategies, you can significantly reduce stress factors and costs during construction, making the project more efficient and smooth. If you’d like to learn more, contact us. During a free initial consultation, we’ll outline the opportunities and risks so you can implement your construction project stress-free.
